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Administrative Assistant - Bilingual preferred

Butch Escobedo Insurance

compensation: 12
employment type: full-time
job title: Administrative Assistant
This role will sit at the front desk that requires attendance from 8 am to 5 pm Monday – Friday, in person.
Provide support for staff as needed, including reception duties, answering, and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, coordinating incoming and outgoing mail and lunches.
Provide support to office staff in preparation of conference rooms for meetings including cleanliness, organization, and ensuring that equipment is functional and ready for use.
Support the Administrative Office Manager in coordination of employee engagement and in-office activities.
Support the administrative functions of the organization's Quality Management System (QMS)
Support Project Coordinators and Project Managers with project work such as:
Type, revise, and combine materials such as correspondence, construction specifications, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough drafts, corrected copy, or previous versions.
Proofread and edit documents for grammar, spelling, punctuation, and format.
Complete word processing as needed, including letters, memos, reports, and labels.
Coordinate common work/kitchen space and ensure materials/supplies are purchased, available, and organized.
Provide meeting setup, travel arrangements, and other miscellaneous tasks/projects as needed.
Preparing and maintaining confidential and sensitive records, files, and reports
Some basic accounting duties and support the procurement reconciliation monthly process .


  • Principals only. Recruiters, please don't contact this job poster.

post id: 7745045528

posted:

updated:

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